Pelican Group of Lakes Improvement District

Annual Meeting

Pelican Rapids High School

August 21, 2004

Directors Present: Lund, Majkrzak, Meidinger, Robinson, Poolman, Stueness, Crothers, Noah, Engkjer

Voting Polls opened at 8:00am

Literature distributed: Property meeting notification, 2004 Meeting Agenda, Annual Meeting Rules, 2003 Minutes of the 10th Annual Meeting, 2003 Annual report, 2003 Financial Statements, 2005 Proposed Budget, PGOLID Candidate Statements, Proposed Lake Quality Coordinator, Rules of Gov. for the PGOLID, PGOLID Lake Management Update 2004

A special thank you to Linda Ostbye for providing donuts.

A special thank you to Adrian Dawson and Norm Robinson for providing the use of their projection equipment and skills.

Guest Speakers: Steve McComas, Blue Water Science, and Brian Musech, Professional Mosquito Control.

The meeting was called to order at 8:00 am by Chair of the Board Roald Lund. The Pledge of Allegiance was recited by the body present.

The first order of business was the election of Chair for the eleventh Annual Meeting. A motion was made by Robinson, seconded by Whitman, to nominate Lund the Chair for the 2005 election. Motion passed.

Lund then appointed Kermit Bye as the parliamentarian for the meeting and Engkjer as Secretary. Lund appointed Robinson, Duemeland and himself as

the election board for the election of 2005 officers.

Recess until 9:00am

Under Agenda Item #6. Annual Meeting Agenda- Mac Traynor was added to the agenda under new business, item #13. Motion to approve the agenda was made by Crothers, seconded by Stueness and approved.

Under Agenda Item #7. The approval of the Annual Meeting Rules were declared part of the agenda and approved.

Under Agenda Item # 8. Preliminary report of Election Board

Under Agenda Item #9. Election of Directors

A. Robinson gave an explanation of the voting procedures

B. Explanation was additionally given by Robinson regarding the pre-printed ballots for the election.

C. Nominations- No nominations were presented by the floor.

D. Nominee statements- Robinson read candidate Mike Ostbye’s statement in his absence. Poolman gave his statement for running, and Duemeland gave a visual presentation on Victory Beach.

E. Final report of the Election Board

9:20 Ballot box was closed.

Under Agenda Item #10 Approval of the 2003 Annual Meeting Minutes-Crothers made a motion to approve the minutes, Robinson seconded the motion and the minutes were approved as presented.

Under Agenda Item # 11. Treasurers Report- Meidinger presented the financial report. After discussion, it was accepted and filed for audit.

Under Agenda Item #12. Old Business

A. 2003 Annual Report of the PGOLID-Lund stated that the letter had been sent and filed to the proper authorities in accordance to subd. 4 and the 2002 MN. Statutes, 103 B.571. A copy of this report had previously been

sent out with the information packet.

B. BWS Report- A visual presentation was given by Steve McComas

Blue Water Science. McComas reported Pelican Lake has a watershed district of 162,000 acres. Transparency is 9 ft., which is better than in the past. Average summer transparency is not declining, but staying the same. McComas stated that a protection plan is far less costly than a restoration program. Curlyleafpond is not expanding. Overview: Water chemistry results indicate that Pelican Lake is in good shape. There is no sign of milfoil. Over 1000 record of onsite systems at the County Courthouse have been examined. 70% of Pelican Lake are septic systems ( drain fields), and 30% are holding tanks. ( This does not mean that the holding tanks are in working order). Lake protection and improvement projects are being formulated. Literature was distributed.

C. Lake Resource Coordinator- Majkrzak gave a presentation regarding this position as directed a the 2003 Annual Meeting.

D. Fish Lake Dam Ownership- Lund turned the matter over to Crothers who stated that the DNR owns the Fish Lake Dam. A letter to Terry Leichtner , DNR, has been sent out, but there has not been a response at this time regarding this matter.

E. Mosquito Abatement Program- Stueness, along with Brian Musech of Professional Mosquito Control, gave a presentation. PMC was contracted for the 2004 for the ground spraying. Musech asked that property owners read the material that was sent out to fully understand these professional services and any additional questions may be directed to their office, located in Clearwater, Mn.

F. Tabled motion regarding one vote per property from 2003- Motion was made by Jenkins, seconded by Horne, and passed to remove the tabled motion of 2003. Motion was then made by Jenkins that voting be limited to one vote for one property. Motion reads as follows as submitted to the Secretary:

Mr. Chairman, I hereby move that in all matters requiring a vote of property owners, the voting be limited to one vote only per each parcel of real estate

within the boundaries of the Pelican Group of Lakes Improvement District,

a political subdivision of Otter Tail County and the State of Minnesota.

After discussion, a motion was then made by Marquart to table this voting procedure until 2005. A vote was taken and the motion passed with majority ruling to table the motion again to the 2005 Annual Meeting.

Under Agenda Item #13. New Business

A. PGOLID Rules of Governance-Crothers presented the Rules of Governance. Motion was made by Whitman, and seconded to amend the Rules of Gov. under Art. 4 Sec. 3 Eligible Voters, to give 2 votes per property for husband and wife. Another motion was made and seconded to table the issue. A motion was then made to strike the language in Art. 4 Sect. 3 (page 2), to exclude “who have attained the age of majority”. After discussion, a motion to amend the striking of Art. 4 Sect. 3 was made, seconded, and passed. After discussion, a motion was made to reinstate Art. 4 Sect. 3. Horvick then made a motion to adopt the Rules of Gov. as amended with Art. 7 Sect. 7 as presented by Noah, which reads as follows:

Art. 7 Section 7: The PGOLID Board shall establish the following standing committees and appoint a single Board member to chair each of the committees. The committee chairman shall file quarterly reports with the PGOLID Board on the board activities and file an annual report in conjunction with the Annual meeting. The committee chairman shall maintain an electronic and/or written file folder on the standing committee's activities and turn over the file folder immediately to the newly-appointed committee chairman when such chairman is elected or appointed. The nine standing committees are (1) Mosquito Abatement, (2) Septic, (3) Safety, (4) Water Quality Monitoring, (5) Water Quality Testing, (6) Finance, (7) Communications, (8) Meetings and (9) Liaison Activities.

With direction to the Board to report at the 2005 Annual Meeting of any changes and amendments as deemed necessary by the Board. On a vote, the motion passed.

B. Emerging issues

1. Echo Bay Moratorium- Robinson gave a presentation outlining the legal fund budget .

C. Mac Traynor-Traynor made the motion as follows and submitted to

the secretary: That the PGOLID members assembled here today, Aug. 21, 2004 support the stocking and propagation of fish on an annual basis in

Pelican Lakes in compliance with the DNR. The financial amount to be determined by the PGOLID board of directors and commence in the year 2004. This could be under Water Quality Monitoring Committee. After discussion, the motion was seconded by Horne to direct the Board to “support” the Walleye Foundation for restocking of fish on Pelican Lake. Motion passed with a majority rule.

Under Item # 14. Presentation of 2005 Budget- A motion was made and seconded, to accept the budget with an increase of $20,000.00from surplus. A motion was then made to amend the motion to increase the use of the surplus another $10,000.00 bringing it to $30,000.00. A motion was made from Jendro to amend the 2005 budget to increase the use of the surplus to $50,000.00, adding a line item of $20,000.00 to be used for additional water quality projects. ( Proposed budget submitted was originally $136,000.00. This increase the budget to $156,000.00 using $50,000.00 from reserve surplus). On a vote of 37-35 the motion passed. A motion was then made by Noah to delete the $20,000.00 for the Echo Bay Fund. On a vote, the motion passed to keep the $20,000.00 in the budget. Motion was then made to delete the Lake Manager position for $15,000.00. On a vote, the motion was defeated. A motion was made to amend the pest control from $60,000.00 to

$45,000.00. On a vote, the motion was defeated and the amount will stay at $60,000.00 as budgeted. A motion was made to increase the contribution from reserves of 2004 another $10,000.00. On a cote, the motion was defeated. Motion was made to approved the budget as amended and passed with majority rule.

Under Item #15. Election Results- Lund declared the three running candidates, Butch Poolman, Skip Duemeland and Mike Ostbye as the new elected board members. Election Results are as follows as submitted to the Secretary:

Skip Duemeland 139 Justine Kingham 1 Brad Olson 1

Mike Ostbye 152 Chuck Solum 1 Al Siegle 1

Butch Poolman 157 Ken Erickson 2 Tom Larson 2

Con’t. page 6

Linda Butler 1 Brent Jenkins 1 Bob Toussaint 1

Matt Noah 4 Vic Horne 4

Russ Severson 1 Misc. 1

Under Agenda Item #16. Other Business- Announcement was given that the new board would hold an organizational meeting following today’s meeting.

Meeting adjourned 1:18pm

Respectfully submitted,

M. Faye Spitzley-Engkjer

Secretary for PGOLID